Current Vacancies

Services Administrator

This is a temporary position for 6 months with the possibility of being made permanent.

We’re currently looking for an enthusiastic administrator to join our busy staff team who will support our activities, mainly across our Ceremonies and Community Engagement teams. The role requires excellent communication skills, confident use of IT, and entails working widely with our celebrants and membership database.

The role requires excellent communication skills, confident use of IT, and entails working widely with our Celebrants, stakeholders and members of the public.

Key Responsibilities

  • Deliver first-class support to our celebrants, members, volunteers and supporters.  
  • First point of contact for wedding, naming and funeral ceremony enquiries via phone, email and social media. 
  • Monitoring bookings coming through our Secure Your Date booking system. 
  • Support the Ceremonies and Community Engagement teams on key projects and administration tasks. 
  • Maintain accurate data on CiviCRM (membership database) relating to all ceremony bookings. This includes financial information and recording communication. 
  • Co-ordinate and maintain the ordering of promotional materials, this includes materials to support celebrants attending wedding shows and an annual conference event for celebrants.
  • Support national events such as our annual gathering for celebrants.
  • Support Celebrants with their online booking system and monthly financial returns.
  • Develop and maintain databases for key stakeholders, such as Funeral Directors.
  • Provide administrative support for Celebrant recruitment, training and onboarding

This is not an exhaustive list of activities

A copy of our strategic plan and most recent annual report is included below for information.

Application notes

To apply, email your CV and a covering letter detailing how you meet the person specification, to Please use ‘Services Administrator Application’ as the subject line of your email.

Please note: CV’s submitted without a cover letter will not be considered.

If you would like an informal discussion about the role, please contact Colum Bannatyne, Acting Ceremonies Manager,  via email at to arrange a suitable time.

Closing date: 12 noon, Wednesday 18th August 2021

Interview date: Tuesday 7th / Wednesday 8th September 2021

Further Information

Services Administrator Role Profile

HSS Annual Report 2020

Our Humanist Future


For information on becoming an HSS Registered Celebrant, click here. For information on volunteering with us, click here.

HSS supports the living wage campaign and we are a living wage employer.

We take our responsibility as an ethical employer seriously, that’s why we pay all of our interns a living wage.